Welcome to the Spring 2023 session of ASE! Classes are available for ‘Sneak Peek‘ on Wednesday, March 15.
Registration opens Tuesday, March 21 at 7AM.
Registration closes Monday, March 27 at 8PM.
This is a 7 week session and classes begin Monday, April 3. Payment by credit card only.
Welcome to Wellington ASE!
The After School Extracurricular (ASE) and Build Our Kids’ Success (BOKS) programs at the Wellington School are fundraising programs coordinated entirely by volunteers for the Wellington PTO. BOKS gives kids a body and brain boost to set them up for a day of learning. ASE clubs rely on parent volunteers, teachers and staff and a few outside vendors to lead fun, dynamic, age-appropriate, after school activities. The classes being offered by the ASE/BOKS program do not qualify as a child care program licensed by the Department of Early Education and Care or any other state agency.
Important: You do not need an account to register for a class. If you are looking for a list of courses, try the Registration menu above.
Find your classes in the Course Catalog, and then Register for them. Please note you may only register one child at a time, so if you are registering for siblings, you must complete a separate registration for each child. On the Registration page, you may filter the classes by Day and Grade.
You’ll receive an email once you have registered. Save that email – it will have a link to your personal page that always has your latest registration status, class dates, and other helpful reminders.
- ASE offers 3 sessions: Fall (7 or 8 weeks), Winter (7 or 8 weeks) and Spring (7 weeks)
- ASE enrollment is conducted online, through our School Twist site.
- Enrollment dates are listed at the beginning of each school year on the Wellington PTO calendar. Frequent reminders are sent via list serve updates, newsletters and the Wellington PTO Facebook group. Please keep in mind that many of the classes fill up quickly! Late registrations will not be accepted.
- Class enrollment is on a first-come, first-served basis. Waiting lists are created and parents are contacted as soon as a spot becomes open or a new class opportunity is created. This is sometimes soon after enrollment, but spots may become available as late as the first week of class. You will only be notified if your child receives a spot.
- Transfers between classes (space permitting) can only be accommodated before the end of the registration period.
- Enrollment fees will be returned if (1) a course is canceled due to insufficient enrollment (most classes require a minimum of 6-8 students), or (2) a cancellation is requested and processed in advance of the first day of the session. Otherwise, your payment is non-refundable. See REFUND POLICIES & PROCEDURES below.
Charges for ASE classes will appear on your credit card statement from “WELLINGTON PTO”. Not all card issuers display information in the same manner. If you have any questions, please contact email@example.com.
Fees will only be returned if:
- A course is canceled due to insufficient enrollment (most classes require a minimum of 6-8 students).
- Cancellation is requested and processed before the first day of the session. Otherwise, your payment is non-refundable.
REPORTING TO AND DISMISSAL FROM CLUBS
- All ASE classes run from 2:55-3:55pm, unless an exception is noted.
- Upon dismissal from school, ASE students will meet in the Community Room, where the Monitors will take attendance. ASE instructors will meet their students in the Community Room and escort them to the assigned ASE room.
- Your child’s teacher, ASE monitors, and instructors help facilitate getting to the classroom and dismissal but it is the child’s responsibility to report to his/her course. Please make sure your child is aware of the course they are signed up for.
- If school is canceled or released early due to weather or for other reasons, there will be no BOKS or ASE courses on that day. The classes will be made up at the end of the session when possible.
- Students participating in ASE will be dismissed from the Wellington core (main hallway) by our monitors. After Care leaders will meet all After Care students in the hallway to bring them to After Care and sign in. All other children must leave upon completing their ASE class by following the dismissal selection made upon registration or expressed in writing by the parent.
- It is critical that your child is picked up on time.
- If your child is walking home, it is critical that they walk home on time.
- The Wellington ASE program ends promptly at 3:55pm. Starting at 4:00pm, the ASE Staff Monitors will attempt to arrange for pickup through parent/emergency contacts, and a fee of $5 per minute, per child may be assessed. If necessary, after a reasonable amount of time and in consultation with school administration, the ASE Staff Monitors may be required to contact the Belmont Police to take custody of any children not yet picked up.
- Additionally, ASE reserves the right to remove any student from participating in its programs for the remainder of the current session after two late pickups. No refunds will be given.
- If dismissal plans change or your child will be absent from an ASE class, please email the Wellington ASE program (firstname.lastname@example.org) so that we may let the monitors know.
BEHAVIORAL EXPECTATIONS AND PARTICIPATION IN ASE
- Participation in BOKS and ASE is a privilege. For the safety and enjoyment of all children and the continued success of the program, each ASE/BOKS student will follow the same behavioral expectations that apply during the school day, as outlined in their Wellington Student Handbook (signed by each Wellington student at the start of the school year).
- Students are reminded of the school/ASE rules at the beginning of each club session. Monitors have a copy of behavioral expectations and consequences on hand throughout each day.
- We welcome any information you can provide for our instructors to help your child have a fun and successful ASE experience. Please do not hesitate to contact an ASE volunteer or your child’s instructor to discuss any questions or concerns you might have about your child’s ASE class.
INJURIES AND HEALTH EMERGENCIES DURING ASE/BOKS
- Parents acknowledge in the registration waiver that there is (1) not a nurse on duty during either ASE or BOKS and (2) instructors do not have access to EpiPens or any other medications during the club meetings.
- In the event of a serious injury or health emergency, Program Monitors will call 911 and the parent contacts listed on the ASE member file.
- Any injury or other health emergency must be documented in an Incident Report. For these purposes, an injury is considered:
- Anything that requires an icepack
- Anything that requires a band aid larger than a standard size (i.e. questionable wound or blood loss)
- All potential head, neck or back injuries
- Behavior-related Incidents
- At the discretion of the course instructor, a child displaying disruptive or inappropriate behavior will be given a verbal warning and may be temporarily removed from the activity to one of our monitors to discuss why the behavior is deemed inappropriate.
- A Monitor should be called at any such time that an instructor needs to report an incident.
- An incident report will be filled out by the instructor and the monitors and will be sent to the parents and ASE coordinator. A copy will be kept in the Monitor folder for that session. Parents are encouraged to follow up with instructor and/or Monitor.
- Children who receive a second disruptive behavior report will be required to withdraw from that club for that semester. No refunds will be given in this case. A child may be removed from a club at any time at the discretion of the PTO.
- Injury or Health -related Incidents
- A club instructor / Monitor should send an incident report home for any injury that requires parent awareness or follow-up.
VP ASE: From time to time, ASE has 1 seat on the PTO Executive Board. This is decided by the PTO Co-Presidents on a year-to-year basis.
Program Manager: The Program Manager manages content, sources and interacts with vendors and instructors, provides course descriptions.
Database Manager: The Database Manager handles all aspects of operating the School Twist site and generates all program reporting: rosters, attendance sheets, etc.
Business Manager: The Business Manager is responsible for all vendor and instructor contracts, payroll and reimbursement requests
Communications Manager: The Communications Manager handles email communication, serving as liaison between parents and ASE committee.
Marketing Manager: The Marketing Manager creates advertising for each session, including coordinating announcements for the listserve with the PTO Technology Coordinator.
Q: What is ASE?
Q: What is BOKS?
A. The BOKS (Build Our Kids’ Success) program is a morning program that gives kids a body and brain boost to set them up for a day of learning. Read this NYTimes article about the program: A Before-School Exercise Program May Help Children Thrive
Q: Do the ASE/ BOKS classes count as childcare?
Q: WHERE are ASE/ BOKS classes offered?
Q: WHEN are the BOKS/ ASE Clubs offered?
A. There are 3 BOKS and ASE sessions per school year. Each session typically runs for 7-8 consecutive weeks (might vary with vacation/ holiday schedules): Fall (7 or 8 weeks), Winter (7 or 8 weeks), and Spring (7 weeks).
BOKS is held twice a week each session, 7:40am – 8:30am. ASE classes are held once per week, immediately after school until 3:55pm. Classes are taught on Mondays, Tuesdays, Thursdays, and Fridays.
Q: Can my child enroll in the ASE program if he/she attends Wellington Aftercare program?
Q: Who runs the BOKS/ ASE program?
Q: Who teaches the BOKS classes?
Q: Who teaches the ASE classes?
Q: Can I teach an ASE class?
Q: How and when do I register?
Q: My child is not registered at Wellington yet, but can I still register for classes?
Q: Is there a limit on how many ASE classes my child can take?
Q: When do I pay for a BOKS or ASE class?
Q: What forms of payment are acceptable for ASE Clubs?
Q: How will ASE charges appear on my credit card statement?
Q: Are scholarships available?
Q: My child wants to take a class with a few friends. Can I register my child and their friends at the same time to make sure to get spots together?
Q: My child changed their mind about an ASE class, can I transfer my registration to a different class?
Q: What are the ASE refund policies and procedures?
A. Enrollment fees will be returned if:
- a course is canceled due to insufficient enrollment (most classes require a minimum of 6-8 students), or
- a cancellation is requested and processed before the first day of the session. Otherwise, your payment is non-refundable.
Q: How do I cancel a registration?
A. Contact us at email@example.com. Please note that your payment is non-refundable if the session has already started.
Q: The class my child wanted was full, how do I put his/her name on a waitlist?
Q: When will I hear if my child has received a spot from the waitlist?
Q: Registration is closed but it looks like there is still space in the class. Can you add my child?
Q: Who do I contact if I have questions about registration, waitlists, or other enrollment issues?
Q: If my child is enrolled in an ASE, when do I pick them up from school?
A. If your child is enrolled in an ASE class, he/she will go from his/her classroom to the community room where the Staff Monitors take attendance. They will be then escorted to their ASE class with the ASE instructor. You will pick up your child inside the Wellington core (main hallway), when the ASE class concludes at 3:55pm. Your child will need to check out with the staff monitors.
Please note: The Wellington ASE program ends promptly at 3:55pm. Starting at 4pm, the ASE staff monitors will attempt to arrange for pickup through parent/ emergency contacts and a fee of $5 per minute/ per child may be assessed.
Q: Someone else (grandparent/ friend/ neighbor/ etc) needs to pick up my child after the ASE class, who do I contact?
Q: I need to pick up my child early from the ASE class, who do I contact?
Q: My child will be arriving late for the BOKS class, who do I contact?
Q: My child will be picked up early/ absent from school and will not attend the ASE class, who do I contact?
Q: What happens on snow days or other school closures/ early release?